QEIIMC Campus - Stakeholder Consultations
Extensive stakeholder engagement is required for all QEIIMC Campus projects.
Stakeholder Consultations
The QEIIMC is a complex Campus. Its smooth and continuous operation relies on the coordination of multiple business activities and projects. Extensive stakeholder engagement is required before progressing further in the Trust approvals process. A non-exhaustive list of stakeholder engagement requirements can be found below. The project team should undertake consultation with the Trust, and other relevant stakeholders as required, noting that a project may require further consultations not listed here.
All matters below must be resolved or are agreed upon before approval to proceed is granted. Project teams should not set specific timeframes within contract documentation until timelines have been supported by the Trust.
Any discussions or negotations with the below organisations must be clearly documented, including stakeholder support and endorsement, and submitted to the Trust for consideration with the full submission.
QEIIMC Trust
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Architectural & Engineering Drawings
Where applicable, a full set of architectural and engineering drawings should be provided for review.
Compliance with Master Plan and Design Guidelines
Development needs to comply with the QEIIMC Master Plan and Design Guidelines. Deviations from the Design Guidelines will require justification and Trust Architect approvals. Extensive developments (including new builds) will require the submission of the Design Guidelines Checklist to the Trust Architect and approval by the QEIIMC Trust Board.
Traffic Management Plan (inc. pedestrians)
A Traffic Management Plan, designed by a traffic engineer is required. This plan should include pedestrian management and considered detours. Consultation with Main Roads and Councils (if required) should be undertaken before the document is presented to the Trust and QEIIMC Parking Department.
Construction Methodology
A complete Construction Methodology document (description for major and minor works) is to be provided to the Trust for review.
Laydown Areas
Discussion and agreement with the Trust in relation to potential location/s for builders’ compounds, site office, materials and waste areas etc, must be obtained before any undertaking can be given to a contractor or noted in any contract documentation (including Tender Prelims). Consideration should be taken to access and remediation of areas. Deliveries to Campus are restricted to the hours between 6pm and 6am. Any deliveries outside of this will require Trust approval.
Waste Removal
Consideration for waste removal should include volumes, frequency and methods of removal. Depending on type of waste, daily removal may be required (within agreed hours).
Disruption to BAU
Consideration must be given for any disruptions to the 'Business as Usual' (BAU) of the Campus and its tenants, as well as the neighbouring community.
Disruption to Roads and Paths
Consideration must be given for any disruptions to roads and paths within the Campus and its surrounds for the duration of the project. Disruptions will require Trust approval.
Disruption and Remediation of Grounds
Any disruption to the grounds and gardens (including reticulation) of the QEIIMC Campus will require Trust approval, and an agreed upon remediation design and timeframe. Major projects will require a dilapidation report.
Disruption and Remediation of Signage
Any disruption to the Campus signage will require approval, and an agreed upon remediation design and timeframe. Approval will be required for any temporary or project signage (see signage application form).
Risk Assessment
A complete risk assessment should be provided to the Trust with the full submission.
Access Licence
Some projects may require an Access Licence. Legal requirements should be discussed at the earliest opportunity with the Trust. Site possession will not be granted until an Access Licence is complete. The site possession date must take effect after the Access Licence has been executed.
Agreement for Lease / Lease
Some projects may require an Agreement for Lease / Lease. Legal requirements should be discussed at the earliest opportunity with the Trust.
Contractor Parking
Contractor parking on Campus is not permitted. Parking on Campus is extremely limited. Contractors are encouraged to find alternate methods of accessing the Campus, or alternative parking arrangements.
Smoking
Neither smoking nor vaping is permitted anywhere on the QEIIMC Campus. The project team is responsible for ensuring contractors adhere to this policy.
Amenities
Contractor access to Campus amenities should be detailed in any preliminary documents and agreed upon with the tenant.
Communication Plan
A detailed project communication plan should be provided to the Trust and other relevant stakeholders.
Project Signage
Project signage location and design needs to be approved by the Trust.
Other
Particular projects may have other considerations. Please contact the QEIIMC Trust directly to raise any questions or concerns.
QEIIMC Trust Parking Department
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Contractor Parking Limitations
Parking on Campus is extremely limited. Parking is prohibited for all contractors on site. Any contractor parking must be discussed with the Trust and QEIIMC Parking Department.
Traffic Management Plans
A Traffic Management Plan, designed by a traffic engineer is required. This plan should include pedestrian management and considered detours. Consultation with Main Roads and Councils (if required) should be undertaken before the document is presented to the Trust and QEIIMC Parking Department.
Site Compounds and Lay Down Areas
Request for laydown areas for builders' compounds, site office, materials and waste will need to be approved by the Trust & QEIIMC Parking Department prior to any committment being made to contractors. Consideration must be given to access and remediation of areas. Areas that utilise car park spaces will only be considered in extenuating circumstances, noting that there is a charge for using these areas. Deliveries to Campus are restricted to the hours between 6pm and 6am. Any deliveries outside of this will require Trust approval.
Disruption to Roads, Paths and Car Parks
Consideration for any disruptions to roads, paths and car parks within the Campus and its surrounds for the duration of the project.
Emergency Management - QEIIMC, SCGH and PCH
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Endorsement of Plans
All relevant Emergency Management departments need to be consulted regarding project work that could disrupt any emergency systems, including evacuation routes, access, emergency service responses and other considerations. QEIIMC Emergency Management should be consulted in all cases, and SCGH and PCH as required.
Disruptions to BAU
Emergency Management departments must be consulted regarding any disruptions to Campus 'Business as Usual' (BAU).
NMHS Facilities Management
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Endorsement of Plans
The project team needs to consult with all relevant NMHS Departments regarding project work that could interfere, integrate or impact their area/s.
Occupational Safety and Health
The project team should consult with NMHS OSH regarding project plans.
Inductions
Contractors working on Campus may be required to undertake the NMHS induction process. The project team must contact their NMHS Representative.
Work Permits
Contractors working on Campus may be required to hold NMHS Work Permit/s. The project team must contact their NMHS Representative.
Utility Services (including disruptions)
The project team must consult with NMHS regarding any works that can interfere or impact on services such as power and water.
NMHS Gardens and Grounds
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Endorsement of Plans
The NMHS Gardens and Grounds Supervisor is required to support any plans that propose changes or disruptions to any of the common areas on Campus, including reticulation.
Lay down areas
The Gardens and Grounds Supervisor is required to endorse the use of any lay down area within the Campus for the submission.
Services (including disruptions)
Consideration should be given to any disruptions to the gardens, grounds and services within.
Remediation of Grounds
Any changes or disruptions to the gardens and grounds will require a remediation design and timeline endorsed by the NMHS Gardens and Grounds Supervisor and approved by the Trust.
Security - NMHS and/or PCH
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Endorsement of Plans
Consider the impacts of the project on the security operations of the Campus. Security Departments of NMHS or PCH should endorse plans as required.
Cameras
Consider the impacts of the project on the security cameras around Campus. Discuss with Security (NMHS/PCH) as required and seek endorsement and Trust approval.
Services (including disruptions)
Consider if the project will disrupt any security services. Discuss with Security (NMHS/PCH) as required.
Other organisations
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Perth City Council
The QEIIMC Campus is situated within the City of Perth local council. The project team should liaise directly with the City of Perth for any development licences and approvals. The Trust Project Director signs off on all Council permits as the landowner.
St John Ambulance
The project team should liaise with St John Ambulance, in conjunction with relevant emergency managaement teams, if the project will have any impact on ambulance access to either Sir Charles Gairdner Hospital or Perth Children's Hospital emergency departments.
Department of Fire and Emergency Services
The project team should liaise with the Department of Fire and Emergency Services, in conjunction with relevant emergency management teams, as relevant to their project.
Public Transport Authority
The project team should liaise directly with the Public Transport Authority if the project will have any impact on bus stops or bus access to and through the Campus.
Main Roads WA
The project team should liaise directly with Main Roads WA for any impact to surrounding roads, and any relevant traffic management plans.
Other
Projects may require liaison with other agencies, organisations or departments. Project teams should ensure they have consulted within their own organisation.
Neighbours
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Campus Tenants
The project team is required to liaise directly with other Campus tenants regarding their project. Projects can occur on Campus simultaneously and project teams need to liaise with other Campus tenants to coordinate activities in conjunction with the Trust.
Neighbourhood
If required, the project team should inform the neighbourhood of disruptive works, including road closure/detours and noise disturbance. Notification to be circulated after the project has been approved by the Trust and Parking Department.
The project team will need to consider the implications of their individual leasing arrangements on potential development. The project team should contact the lessor in the first instance to discuss the proposal.
